Theories of motivation
THEORIES OF MOTIVATION 1. Categorization of Motivation Theories This document explores the foundational theories in management and psychology used to understand employee and human motivation. NEED OR CONTENT THEORY Need hierarchy theory – Maslow Two factor theory – Frederick Herzberg ERG theory – Clayton Alderfer Acquired-needs theory – David C. McClelland COGNITIVE THEORIES Equity theory – J. Stacy Adams EXPECTANCY THEORIES Expectancy theory – Victor H. Vroom Porter and Lawler model REINFORCEMENT & BEHAVIOURAL THEORIES Reinforcement theory – B.F. Skinner Theory X and Theory Y – McGregor Theory Z – Ouchi Mnemonic: “NEEDER” To remember the Content Theories: Need ERG Expectancy (Cognitive) Douglas (McGregor) Equity Reinforcement. (Or simply recall: Maslow, Herzberg, Alderfer, McClelland.) 2. Douglas McGregor’s Theory X and Theory Y Theory X and Theory Y are two sets of assumptions about human nature. They describe two contrasting models of workforce motivation. Theory X and Theory Y have to do with the perceptions managers hold on their employees, not the way they generally behave. Assumptions of Theory X The average human being is inherently lazy by nature and desires to work as little as possible. He avoids accepting responsibility and prefers to be led or directed by some other. He is self-centered and indifferent to organizational needs. He has little ambition, dislikes responsibility, prefers to be led but wants security. He is not very intelligent and lacks creativity in solving organizational problems. He is, by nature, resistant to change of any type. Memory Hook Theory X = “X-out Creativity”: Managers assume employees are lazy, avoid responsibility, and resist change. They need constant direction and punishment. Assumptions of Theory Y An average man is not really against doing work. People can be self-directed and creative at work if they are motivated properly. External control and threats of punishment alone do not bring out efforts towards organizational objectives. People have capacity to exercise imagination and creativity. People are not by nature passive or resistant to organizational needs. An average human being learns under proper conditions. He is also willing to accept responsibility. Memory Hook Theory Y = “Yes to Growth”: Managers assume employees are self-directed, creative, and seek responsibility. Motivation comes from proper conditions, not threats. 3. Abraham Maslow’s Hierarchy of Needs Theory Maslow’s theory is based on the Hierarchy of Human Needs. According to Maslow, human behavior is related to his needs. It is adjusted as per the nature of needs to be satisfied. In hierarchy of needs theory, Maslow identified five types / sets of human need arranged in a hierarchy of their importance and priority: Physiological Needs Security / Safety Needs Social Needs Esteem Needs Self-actualization Needs Mnemonic: “P-S-S-E-S” Physiological, Safety, Social, Esteem, Self-actualization. “Please Stop Seeking Empty Satisfaction” (to remember the progression). 4. Clayton Alderfer’s ERG Theory This theory, like Maslow’s theory, describes needs as a hierarchy. Maslow’s Five needs have been condensed into Three needs: Existence needs: These include need for basic material necessities. In short, it includes an individual’s physiological and physical safety needs. Relatedness needs: Maslow’s social needs and external component of esteem needs fall under this class of need. Growth needs: Maslow’s self-actualization needs and intrinsic component of esteem needs fall under this category of need. Mnemonic: ERG Existence, Relatedness, Growth. “Energy, Relationships, Growth.” 5. David McClelland’s Acquired Needs Theory McClelland classified three basic motivating needs: Need for achievement (nACH): The n-ach person is ‘achievement motivated’ and therefore seeks achievement, attainment of realistic but challenging goals, and advancement in the job. Need for Power (nPWR): The n-pow person is ‘authority motivated’. This driver produces a need to be influential, effective and to make an impact. There is a strong need to lead and for their ideas to prevail. Need for Affiliation (nAFF): The n-affil person is ‘affiliation motivated’, and has a need for friendly relationships and is motivated towards interaction with other people. Mnemonic: APA Achievement, Power, Affiliation. The APA model of acquired needs. 6. Frederick Herzberg’s Two-Factor Theory This Theory was propounded by American Psychologist Frederick Herzberg. It is also known as “Herzberg’s motivation-hygiene theory” and “Dual-Factor Theory”. The Theory states that there are certain factors in the workplace that cause job satisfaction, while a separate set of factors cause dissatisfaction. In other words, factors that cause job dissatisfaction are different from the factors that lead to job satisfaction. The opposite of satisfaction is not dissatisfaction but ‘No Satisfaction’. Similarly, The opposite of dissatisfaction is not satisfaction but ‘No Dissatisfaction’. Motivators vs. Hygiene Factors Motivators: (e.g. challenging work, recognition, responsibility) that give positive satisfaction, arising from intrinsic conditions of the job itself, such as recognition, achievement, or personal growth. Hygiene factors: (e.g. status, job security, salary, fringe benefits, work conditions) that do not give positive satisfaction, though dissatisfaction results from their absence. These are extrinsic to the work itself, and include aspects such as company policies, supervisory practices, or wages/salary. Mnemonic: The “M-H” Rule Hygiene factors keep you from being Hurt (Dissatisfaction). Motivators get you More (Satisfaction). 7. Equity Theory (J. Stacy Adams) First developed in 1963 by John Stacey Adams, a workplace and behavioral psychologist, the equity theory is based on the human instinct of comparison with others. Equity theory states that employees seek to maintain equity between the inputs that they bring to a job and the outcomes that they receive from it against the perceived inputs and outcomes of others. While evaluating fairness, employee compares the job input (in terms of contribution) to outcome (in terms of compensation) and also compares the same with that of another peer of equal cadre/category. O/I ratio (output-input ratio) is used to make such a comparison. The persons, system or selves against which individuals compare themselves are known as Referents. Referents can be classified as: 1. Persons, 2. Systems, 3. Self. 8. B.F. Skinner’s Reinforcement Theory According to this theory, past actions and their outcomes influence a person’s present and future actions. Past behaviours associated with positive outcomes are repeated in future and behaviours associated with negative outcomes are not repeated. Therefore, the










