Documentation of Wounds and Injuries: Clinical and Medico-Legal Notes
Clinical focus: Documentation of wounds and injuries is a clinical, communication and medico-legal skill. A good record allows another clinician to understand what happened, reproduce your examination, continue treatment and assess evidence without guessing. Record observations separately from history and opinion, use precise measurements, preserve originals and state limitations honestly. Learning objectives Write a contemporaneous, objective, complete wound record using a reproducible structure. Describe location, size, shape, orientation, margins, tissue, contamination, function and neurovascular findings precisely. Use body diagrams, photographs, imaging and specimen logs safely and lawfully. Distinguish fact, patient report, interpretation and expert opinion. Document consent, refusals, safeguarding, chain of custody, treatment and follow-up. 1. The principles of defensible documentation Principle Meaning in practice Contemporaneous Record as soon as possible; include date/time and who was present. If delayed, state when and why. Accurate Measure and describe what is seen or reliably reported; do not guess depth, age, weapon or intent. Complete Include relevant positive and negative findings, treatment, consent, investigations, referrals and follow-up. Objective Use neutral language and separate the patient’s account from examination findings and interpretation. Legible/secure Use approved forms, secure electronic records, clear units and controlled access. Transparent Correct errors with a dated, signed amendment; never erase, backdate or silently overwrite. Reproducible Another clinician should be able to locate the injury, repeat measurements and understand change over time. 2. The four-layer note History: what the patient or witness says, ideally in quotation marks for key phrases. Label the source and avoid leading questions. Examination: your observed findings, measurements, vital signs, function and relevant normal findings. Interpretation: clinical reasoning, differential diagnosis and limitations, clearly identified as opinion. Plan: treatment, investigations, consultation, safeguarding, evidence handling, discharge advice and follow-up. Example: History: “I was cut by a knife during an argument.” Examination: “2.5-cm linear wound, left volar forearm, 4 cm proximal to wrist crease; brisk venous ooze; reduced sensation in ulnar distribution; radial pulse palpable.” Interpretation: “Possible sharp-force injury with suspected ulnar-nerve involvement; urgent hand review.” 3. Patient and encounter identifiers Full name, date of birth/age, hospital number, sex/gender as relevant, address/contact and emergency contact according to policy. Date, exact time and place of examination; referral source; arrival mode; accompanying persons. Examiner name, designation, registration/department, chaperone and interpreter details. Consent for examination, photographs, specimens, record release and police/safeguarding referral; document refusals and capacity assessment. Allergies, medicines (especially anticoagulants), immunisation/tetanus status, pregnancy possibility and relevant comorbidity. 4. History documentation Mechanism and timeline Record the patient’s account using their words, then clarify only what affects care: date/time, location, object or surface, direction, force, number of impacts, bleeding, loss of consciousness, first aid, washing/changes of clothing, contamination, animal/human bite, chemical/electrical exposure and symptoms since injury. Symptoms and function Document pain score and character, bleeding, swelling, numbness, weakness, reduced range of motion, foreign-body sensation, fever, breathing/swallowing difficulty, urinary/bowel symptoms and mental-health distress. Reliability and limitations Record the source, interpreter use, language, memory gaps, intoxication, sedation, cognitive impairment or contradictory information neutrally. Do not label a patient “unreliable” because their trauma memory is fragmented; state the specific limitation. 5. Wound-description template Field What to record Example Number/label Number wounds and use the same labels in text, diagram and photograph. “Injury 1” and “Injury 2.” Site/side Region, side and fixed anatomical landmarks; record body position. “Right lateral thigh, 8 cm above the knee joint line.” Size Length × width × visible depth in mm/cm; state whether wound is open or measured after approximation. “3.0 × 0.8 cm; depth not probed due to possible tendon injury.” Shape/orientation Linear, curved, stellate, irregular, patterned; transverse/oblique/longitudinal. “Curved, oblique, long axis inferomedial.” Margins/ends Sharp/blunt, abraded, contused, everted/inverted, tissue bridges, tails or angles. “Irregular contused margins with tissue bridges.” Base/depth Skin/subcutis/fat/fascia/muscle/tendon/nerve/vessel/bone visible; foreign material. “Subcutaneous fat visible; no exposed tendon; foreign body not seen.” Colour/associated change Redness, bruising, swelling, blister, eschar, discharge, necrosis; measure surrounding erythema. “2-cm surrounding ecchymosis; no pus or cellulitis.” Bleeding Active arterial/venous/oozing, haemostasis method and response. “Oozing stopped after 5 minutes direct pressure.” Pain/function Tenderness, movement, strength, sensation, pulses and capillary refill. “Finger extension limited by pain; sensation and radial pulse intact.” Photograph/diagram File/figure number, scale, orientation and consent. “Photo 1A overall, 1B close-up with scale.” 6. Documenting specific injuries Abrasions Record superficial versus deep abrasion, site, dimensions, direction/pattern, crust, embedded debris and tenderness. Describe road rash or patterned impressions without claiming a unique surface unless compared by a qualified forensic examiner. Contusions and haematomas Measure maximum dimensions, site, shape, colour and swelling. State that bruise colour cannot reliably establish exact age. Record anticoagulants, bleeding disorders, skin tone, platelet abnormalities and alternative causes where clinically relevant. Lacerations Record irregular/contused margins, tissue bridges, depth, contamination, devitalised tissue and underlying structure function. Do not call every irregular wound “blunt force” without considering surgical wounds, animal bites and other causes. Sharp, puncture and firearm wounds Number entry/exit wounds, record dimensions, shape, margins, soot/stippling/foreign material where relevant and possible trajectory only as a cautious interpretation. Do not probe a deep wound or infer a specific weapon from a single wound. Burns Record agent if known, depth, total body surface area method, location, circumferential involvement, airway signs, ocular injury, pain/sensation and associated trauma. Photograph with consent and preserve clothing/evidence according to protocol. Bites Record human/animal source if known, site, dimensions, tooth/pressure pattern, bruising, puncture, tissue loss, contamination, neurovascular/tendon/joint function, tetanus and rabies risk. The appearance alone rarely identifies an individual. 7. Neurovascular and functional documentation Write the actual findings, not “NVI” alone. Include time and comparison side. Vascular: colour, temperature, capillary refill in seconds, pulses (named and graded), Doppler, bleeding and perfusion. Motor: each relevant tendon/nerve action, strength grade, active/passive range and pain limitation. Sensory: light touch/two-point discrimination or named nerve territory; map numbness. Compartment: pain at rest/passive stretch, firmness, swelling, paresthesia and weakness; record serial examinations. Post-intervention: repeat after anaesthetic, reduction, splint, dressing, tourniquet or closure and document who was informed. 8. Body diagrams and injury mapping Use a standard front/back/anatomical diagram. Mark the same injury number as the text and photograph. Include orientation (patient’s right/left, anterior/posterior), measurements, arrows or legend,

